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Category: Technical Writing

Technical Writing – context 3

As you are progressing with your writing of sentences, the obvious soon comes to mind: sentences are made with words. You need verbs, nouns, articles, prepositions, conjunctions, adjectives. But how do you choose the words, how do you decide about your vocabulary? The Marketing officer organizes presentations of products at his office every morning. The […]

Technical Writing – context 2

The purpose of Technical writing is to provide specific information to a specific audience. When you read a simple Technical writing document (for example a brochure, or a product description), you sometimes feel it is easy to write it yourself, as you find it simple and comprehensive. You should never forget though, that reading is […]

Technical Writing – context 1

Technical Writing uses a standard model of sentence structure, as least in terms of grammar. As the purpose of Technical Writing is to provide concise, direct, simple and strong context, sentence structure is based on a specific model, with small variations, depending on the task at hand.  A full English sentence follows this model: Subject […]

Technical Writing –Sentence structure 3

The Complex Sentence A complex sentence contains one independent clause and one dependent clause (or more).The sentences are joined using subordinating clauses, or subordinators and relative pronouns such as that, who, or which. The most common subordinators in the English language are: because, after, although, as, as long as, as soon as, as though, before, […]

Technical Writing –Sentence structure 2/part b

Technical Writing uses compound sentences and coordinators to express compound meanings Compound sentences are very effective when you want to create a sense of balance or contrast between two (or more) equally important pieces of information:. Coordinators have different functions, and connect meanings in different ways. Here is a list, with examples of every case: […]

Technical Writing –Sentence structure 2/part a

Technical Writing adopts a sentence structure model based on five principles: The use of the Active voice The use of the Present tense and the Imperative The use of simple sentences when possible The balance between simplicity and detail The use of strong and direct language In terms of Grammar, things are pretty much basic. […]

Technical writing-Sentence Structure 1

Technical Writing experts agree that only the Active voice is to be used in Technical documentation as it is more direct, simpler, clearer, and places the doer (the audience) first, at the beginning of the sentence, as a Subject. They also suggest that we should use the Present Tense (or the imperative), as this simple […]

When do we use the Passive Voice?

Active voice sentences or Imperatives are just right for Technical Writing. They are simpler, stronger, more natural, and they focus on the doer and his action. Then, why and when is the Passive voice used, anyway? When Passive voice is used, focus is on the action (described by the verb). The actor is not important […]

Technical Writing Grammar: Passive Voice vs Active Voice

The Passive Voice is a grammatical structure (or construction) very commonly used in the English sentence. It mainly refers to the verb formation, and it creates a different effect (or style) than the Active voice. The use of the Passive Voice is strongly discouraged in Technical Writing for a number of reasons, and the use […]

Putting it all together – matching your audience with your objective

Determining your audience, your target group, is your first priority. You need to know as much as possible about them, within your time and budget limits. Their education, their experience in the subject, their attitude towards the documentation, their intended use of the document (whether personal or professional), their preferences, all personal information is important. […]